Reserve Collection Policy

General Information for Faculty

The Harvey A. Andruss Library maintains both traditional and electronic course reserves for faculty to use in order to make required course materials available to students. Traditional reserves include such items as library-owned or personal copies of books, musical and visual recordings, old exams, etc. Electronic reserves include scanned copies of articles, book chapters, and visual items such as photographs, paintings, objects d'art, etc. Traditional reserves are generally used in the library but can be copied for use off-site; electronic reserves, while frequently accessed from computers in the library, are most often used off-site.

Primary contact: Lori Osborne, Reserves Coordinator, (389-4220), losborne@bloomu.edu.

Secondary contact: Miranda Bailey, Supervisor 2nd Shift Access Services (389-4222), mbailey@bloomu.edu

Traditional Course Reserves
Electronic Course Reserves
Fair Use Guidelines (Getting Permission)
Using Electronic Reserves (Best Practices Guidelines)
Form for Placing Materials on Reserve

Traditional Course Reserves

Andruss Library can place either library or personal copies of books, journal articles, films, videos, music cassettes, and other items on course reserve. Depending on the time of submission and/or the number of items involved, PLEASE ALLOW 24 HOURS FOR MATERIAL TO BE PLACED ON OR REMOVED FROM RESERVE . Because of the bulk involved, it generally takes longer to process items submitted for Reserve at the beginning of a semester than it takes to process those submitted during mid-term. In order for the library to provide optimum service, it is imperative that materials be submitted at least five days before assigning their use to students.

Items submitted for reserve must be accompanied by a completed Reserve Request Form. Although the form is available online it must be submitted to the library's Reserves Coordinator in person to ensure proper processing. The notice of copyright compliance appearing at the bottom of the form must be signed before materials can be processed. It is the responsibility of the faculty member to secure necessary copyright clearances.

At the end of each academic year and/or summer term all items will be removed from the Reserve Collection and returned to the stacks and/or instructor. If instructors wish to have photocopied journal articles remain on reserve they must secure necessary copyright clearance. The library is not responsible for any fee that might be incurred when obtaining permission from the copyright holder.

Electronic Course Reserves

Faculty may submit course syllabi, sample exams, class lecture notes, photocopied sections of journals and books, pictures/illustrations, or other similar material for electronic reserves. E-Reserves are intended primarily to facilitate the access to course related material without the necessity of coming to Andruss Library or for use when the library is not open. Requests to have materials placed on e-reserve may be submitted by using the Reserve Request Form. Although the form is available online it must be submitted to the library's Reserves Coordinator in person in order to ensure proper processing. Each item must be placed into an individual data file and must be no longer than 25 pages in length. PLEASE ALLOW 24 HOURS FOR MATERIAL TO BE PLACED ON OR REMOVED FROM RESERVE. Faculty are cautioned to make sure items have been processed before assigning their use.
If the library has access to a full text database that includes a journal which contains an article requested for electronic reserve, a hot-link will be created directly to the appropriate database.

Using Electronic Reserves, published by the Copyright Clearance Center, contains best practice guidelines regarding the amount of material that may be used in electronic format.

It is the sole responsibility of the faculty member submitting materials for e-reserves to secure proper copyright clearance.

The library will place graphic material (illustrations, charts, objects d'art, etc) on e-reserves if the requester provides a suitable scanned image.

FAIR USE

Fair use allows for limited copying of copyrighted material for personal use. Your interpretation of what constitutes fair use may not be the same as that of the copyright holder. Fair use depends upon four general factors: (1) the purpose and character of your use; (2) the nature of the copyrighted material; (3) the amount of material used; and (4) the effect of the use upon the potential market.
Detailed information regarding fair use of copyrighted material can be located at: